Enhancing Security with Google / Microsoft Account Integration and OTP Login

Enhancing Security with Google / Microsoft Account Integration and OTP Login

Enhancing Security with Google / Microsoft Account Integration and OTP Login

In our continuous effort to bolster the security and ease of access for our users, SyncEzy is excited to introduce a powerful new security feature designed to streamline team management and secure access control. This update empowers account owners to set up their teams, invite members, and mandate the use of organizational accounts through "Login with Microsoft" or "Login with Google". This initiative is geared towards enhancing security by directly linking team member access to their official work email addresses, thereby eliminating the traditional username and password method.

Why Organizational Account Integration?

The integration of organizational accounts for authentication offers a seamless and secure way to manage team access to SyncEzy. By leveraging the existing infrastructure of Microsoft or Google accounts, account owners can bypass the complex setup typically associated with single sign-on systems, while still reaping all its benefits. This means that your team's login process is not only simplified but also significantly secured, as access is directly tied to their official work email IDs.

One of the most notable advantages of this feature is that access to SyncEzy is automatically revoked if a team member loses access to their official work, Microsoft, or Google account. This adds an automatic layer of security, ensuring that only current team members have access to your organization's data on SyncEzy.

Both of these features are available in the Company settings for the Account owner.



How to Enforce Google / Microsoft Account Login

Account Owners can activate this feature effortlessly from their company settings by following these simple steps:

  1. 1) Go to My Account
  2. 2) Select Company Settings.
  3. 3) Turn on Force Google / Microsoft Login


Once this setting is enabled the users in your Organization will be prompted with an error message if they try to login with a password instead asking them to use the secure Microsoft or Google based Login accounts



The users will be required to use one of the two login mechanisms below.





How to Enforce One Time Password(OTP) based login

In addition to organizational account integration, SyncEzy offers the option to enforce OTP (One-Time Password) based login. This feature requires users or sub-users attempting to log in to SyncEzy to enter an OTP sent via email to their official email address. This OTP is valid for only 15 minutes, ensuring that only authorized users with access to the official email can log in at any given time.
  1. Go to My Account
  2. Select Company Settings.
  3. Turn on Force Login with One Time Password

  4. You can choose either of these options to enhance the security of your SyncEzy account by going passwordless on your account.
Once enabled users won't be able to login with a password and will need to get an OTP every time for login

Benefits of the New Security Features

Going passwordless marks a significant leap forward in both security and user convenience. By eliminating the need for traditional passwords, it reduces the risk of password-related breaches, eliminates the risks with password breaches, phishing attacks, and the inconvenience of remembering complex passwords. Passwordless authentication methods using single sign on or OTP, offer a more personalized and secure way to verify identity. Users enjoy a frictionless login experience, while organizations benefit from enhanced security. This approach not only streamlines access management but also aligns with modern security practices, providing a robust defense against the evolving landscape of cyber threats.

The introduction of organizational account integration and OTP-based login represents SyncEzy's commitment to providing a secure, efficient, and user-friendly platform. These features add an extra layer of security at a time when usernames and passwords are increasingly vulnerable to compromise. By eliminating the reliance on traditional passwords and encouraging the use of official organizational accounts and OTPs, SyncEzy significantly reduces the risk of unauthorized access and enhances overall security for organizations.

We encourage all SyncEzy account owners and admins to enable these features to protect their teams and data effectively. If you require any assistance or have questions about setting up these security features, please do not hesitate to contact our support team for guidance.

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